Bid Coordinator

We are one of the largest commercial electrical contractors in New York City, offering design-build solutions for government agencies, utilities, and private enterprises. We specialize in outdoor electrical construction and maintenance solutions, ranging from intelligent transportation systems (ITS) to fiber optic networks to power systems and more. Job Summary Welsbach Electric is looking for an organized, detail-minded Bid Coordinator to keep our estimating group running smoothly. You’ll be the backbone of the bid process — setting up each job, keeping our tracking and calendars current, chasing down documents and amendments, and making sure nothing slips through the cracks before a bid goes out. This is a busy role with a steady flow of bids each week, so good follow-through matters.

Essential Duties & Responsibilities What You’ll Do (Per Bid)

Set up new estimates in our tracking sheets and bid calendar; assign estimate numbers and keep dates current

Order and organize contract documents, drawings, and specs (set up network folders and bid books)

Manage GC quote logs and invitations, and follow up with GCs to confirm who’s bidding

Handle pre-qualification packages, bid bond requests, and insurance review paperwork

Download and distribute amendments as they’re issued; keep Dropbox and bid books up to date

Check plan holder lists weekly and help finalize bid documents and online pricing entries with the estimators

Update tracking sheets with final numbers once a bid is submitted

What You’ll Do (Ongoing)

Maintain and submit the weekly bid list

Process estimating and engineering payroll weekly

Manage the Welsbach bids inbox — route amendments, and invitations to the right people

Build prequalification packages and submit requests for bids

Keep website accounts, contact lists, and the estimating records room in order

Help with takeoffs when needed

Qualifications What We’re Looking For

2+ years in a construction, estimating, or office coordination role (electrical/construction )

Strong organization skills and the ability to juggle several bids at once

Comfortable with Excel, Outlook, and document/file management (Dropbox, network folders)

Clear communicator who follows through and meets deadlines

Familiarity with bid portals, bonds, or prequal paperwork is a plus — we’ll train the right person

Experience with Accubid estimating software is a plus

Experience with biding systems or public agency bids (DOT, DEP, MTA)

Knowledge of bond system and FOIL requests

Hands-on experience with Accubid (Anywhere or Pro)

Familiarity with electrical core & shell and private (privatized) work across NYC, Northern NJ, and Long Island

#wels Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to sit for long periods in front of a computer. Benefits Local Union