Procurement Specialist

Job Title Procurement Specialist Job Description Summary Under the direction of the Procurement Leadership, this role will assist in all aspects of procurement activities and overall vendor management on the assigned client accounts. The Procurement Specialist is expected to have Procurement, Strategic Sourcing, Contracting and Analytical experience including vendor administration & relationship management, conducting opportunity analysis, preparing & facilitating contracts for goods and services and ensuring compliance with contract terms and conditions. Experience in the Commercial Real Estate and/or Facility Management environments is strongly desired and demonstrated capabilities in managing multiple stakeholders is a requirement.

Our Core Values  Driven: We celebrate determination in pursuit of excellence. Resilient: We navigate uncertainty with courage and adapt to deliver impactful outcomes. Inclusive: We value curiosity and collaboration. We seek out different perspectives, listen actively and turn feedback into solutions. Visionary: Our continuous quest for improvement is guided by our desire to design a better future. Entrepreneurial: We act like owners. We are resourceful, creative, and agile, and we balance competing needs to create impactful solutions for the real estate industry.

Manage, review, and participate with team members to develop bid packages, facilitate RFP activity, and analyze quotations. Manage vendor accreditation, onboarding and ongoing overall vendor administration. Prepare and facilitate contract negotiation with suppliers, utilizing templates and processes to ensure accuracy in areas such as Scope of Work, Pricing, and Site & Equipment Lists. Utilize Contract Lifecycle Management (CLM) tool for vendor contracting process and storage, administration and overall compliance, ensuring updates, amendments and renewals are processed in a timely fashion. Monitor and report vendor performance trends. Ensure contract compliance with C&W and/or client policies and review compliance of service agreements - terms and conditions. Maintain organized records and establish tracking programs for vendor documentation compliance (COI, Contract renewals, etc.). Assist in resolution of vendor issues from the Client and the Account Team to ensure the implementation of a high quality long term solution that meets stakeholder expectations. Interact with C&W Procurement to ensure utilization of Preferred/Approved Suppliers, contract templates and other tools and templates. Provide exceptional client presentation delivery by conducting all meetings with internal and external customers in a professional manner using a high degree of persuasive ability, professional knowledge, tact, good judgment, and diplomacy. Research supply base for consolidation and improvement in service levels for the Client Account. Generate metrics, analysis, reports, and supplier QBRs to support the client, account, and C&W expectations. Prepare and distribute reports and statistical data to facilitate planning and maintenance of accurate contract records and files. Become familiar with and ensure adherence of current procurement practices, policies, and procedures, to include both C&W corporate and Client account specifications. Perform other miscellaneous related duties as assigned. Job Requirements and Qualifications Bachelor’s degree in a related field. (An advanced degree is a plus.) 5+ years of related Facilities Management/Indirect Procurement or equivalent experience. Must be familiar with legal aspects of contracting including reading and interpreting contracts and related documentation, ability to prepare amendments, and ability to explain to stakeholders the specifics of the contracts. Targeted Competencies: Self-motivated and works independently to find solutions. Detail-oriented with strong analytical & presentation skills (Excel & PowerPoint expertise required). Strong relationship