Administrative Staff Assistant

About Seattle Center — The Cultural Heart of the Pacific Northwest

Seattle Center is a 74-acre civic, arts, and cultural gathering place in the heart of Seattle and home to more than 30 partner organizations, including Climate Pledge Arena, KEXP, Museum of Pop Culture (MOPOP), Pacific Northwest Ballet, Seattle Opera, Pacific Science Center, SIFF, and many others. Anchored by world-class attractions, historic venues, public art, and a dynamic calendar of free and affordable events centered around the iconic International Fountain, Seattle Center brings together arts, culture, sports, and community year-round.

As a department of the City of Seattle and anchor of the Uptown Arts and Cultural District, Seattle Center serves residents from across the Puget Sound region alongside visitors from around the world.

In partnership with Friends of Waterfront Park, Seattle Center provides operations, maintenance, and public safety services for Waterfront Park, while Friends leads park experience, programming, and stewardship along Seattle’s downtown waterfront.

The Waterfront Team is seeking a detail-oriented Administrative Staff Assistant for an 6-8 month temporary opportunity. This temporary role is critical to maintaining the continuity of our daily operations and provides excellent growth potential for someone looking to expand their analytical and coordination skills.

Acting as a central pillar for the team, this position provides comprehensive administrative and operational support for Waterfront Operations. Key responsibilities include ensuring our day-to-day business functions run seamlessly, budget coordination, partnership communication, as well as other tasks.

Here is more of what you will be doing:

Administrative Support

• Coordinate and lead complex scheduling across City Departments, as well as various partners/stakeholders to the waterfront.

• Coordinating with City Clerk’s Office on Boards & Commissions appointment process; prepare appointment packets, send to City Clerk’s Office, etc. and Provide recordkeeping (track training completion, complete cross-validation reports, maintain member rosters, update SharePoint records, ensure completion of necessary forms).

• Data input and management of Waterfront SharePoint, work order system, and communications system.

• Lead on coordination with the waterfront operations management team and HR to develop hiring timelines and administer hiring processes, as well as track and oversee other human resource processes and needs, including training.

• Lead scheduling, communications, meetings, and materials (including web updates) for the Central Waterfront Oversight Committee.

• Coordinate across city executives’ offices for mayoral priorities, legislation, briefings and coordination.

• Oversee utilization of automated office equipment; develop complex word processing applications; troubleshoot equipment and software problems and other technology.

• Oversee the technology infrastructure of the waterfront team in coordination with Seattle Center staff, which includes software, hardware, and devices.

Budget & Finance

• Responsible for ongoing Waterfront budget coordination and preparation, revisions and invoices.

• Responsible for day-to-day purchasing of supplies and equipment and assisting in tracking budget expenditures.

• Responsible for day-to-day purchasing for administration, maintenance, landscaping and Emergency Services Unit (ESU).

Partnership and Communication