Payroll Manager

We are the premier choice for new construction or building renovations, plant overhauls, equipment refurbishment, machine replacement, or emergency repairs. Job Summary Heritage Mechanical is seeking a Payroll Manager for processing and overseeing the organization’s weekly payroll functions, ensuring pay is processed on time, accurately and in compliance. This individual must have strong analytical thinking skills, an attention to detail with a sense of urgency to meet deadlines, and most importantly, the ability to retain confidential information. Excellent interpersonal skills, pleasant phone manner, efficient typing ability (data entry), and familiarity with Microsoft Office are a requirement. Essential Duties & Responsibilities Include the following. Other duties may be assigned.

In accordance with business continuity protocols, must be able to manually calculate payrolls and ensure accuracy in all computations in the event of a system interruption.

Reconcile large volumes of data using database queries and Microsoft Excel. Process and issue employee paychecks (direct deposits) and statements of earnings and deductions. Setup and maintain employee payroll records (union and non-union) into the accounting system. Review time sheets, wage computations, and other information to detect and reconcile payroll discrepancies. Prepare weekly, quarterly, and annual payroll tax payments, reconciliations, and tax documents.

Process Federal and State employee income withholding orders. Setup and maintain union pay rates and fringe benefits according to Collective Bargaining Agreements.

Prepare and file weekly and monthly labor union reports for multiple jurisdictions. Review of I-9’s, E-Verify processing, and the preparation/filing of employee files as needed.

Generate and distribute necessary reports internally and externally. Gather documentation for company audits on a timely basis. Assist with weekly certified payroll compliance reporting. Process new hire and terminated employees’ payroll. Employee verifications and scanning of employee personnel files pursuant to legal requests. Maintain utmost confidentiality of company information. Escalate critical and/or sensitive issues to VP of Finance/CFO with recommendation for resolution. Perform additional assignments as required by the company as directed.

Qualifications To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Requirements/Preferred Education and/or Experience

BA/BS in Accounting or Finance preferred. Minimum of 3 years working, preferably in the construction industry. Working knowledge of the construction industry, operations management, and safety practices, as well as knowledge of federal, state, and city regulations and guidelines is a plus. Prior union payroll experience a plus. Certified Payroll Professional designation a plus. Extensive in-house payroll processing experience is required.

Computer Skills

Proficient with Microsoft Office applications, including Excel formulas and formatting. Proficient with payroll and accounting software; Sage Timberline a plus. Familiarity with Windows based operating systems and web-based applications. Ability to create, file and manage electronic documents.

Required Attributes The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

Must possess excellent written and verbal communications skills. Must demonstrate ability to effectively organize and manage multiple projects. Attention to details. Must demonstrate ability to analyze and solve problems. Must demonstrate integrity, honesty,