Executive Assistant

The Executive Assistant at Auterion will work closely with our CEO and the wider Executive Leadership Team. Your attention to detail, excellent communication skills, and ability to actively anticipate the needs of our leadership team will be essential to our success. Day-to-day, you will manage the calendar of the CEO, organizing events and assisting the Chief of Staff on a daily basis with multiple tasks. You will be responsible for our CEO’s schedule. This will include coordinating meetings & travel, handling confidential information, whilst also acting as the liaison between the CEO, CoS and various stakeholders. Additionally, you will be responsible for ensuring that the day to day operations within the business are performed in due time.

• Proactively manage the complex schedule of the CEO, including scheduling meetings, appointments, travel arrangements, and calls, in order to enable leadership to focus on strategic goals

• Arrange domestic and international travel itineraries, including flights, accommodations, transportation, visas and meetings

• Organize and coordinate meetings, including agenda preparation and meeting materials

• Provide administrative support, such as expense management, reports, invoices etc.

• Collaborate cross-functionally with teams to ensure smooth project delivery and alignment with executive priorities, as well as team events

• Work on high-impact tasks that require strong attention to detail, research, and problem-solving skills.

• Handle sensitive company information with the highest level of integrity and confidentiality

• Identify opportunities to improve processes and operations that can help executives manage their time more effectively and the business run more smoothly.

• Work autonomously across multiple time zones, managing multiple tasks

• 3+ years of experience in supporting a senior executive team

• Excellent written and verbal communication skills

• Proven experience working for a fast-paced start-up/scale-up, ideally in tech

• Previous experience with complex calendar management, including scheduling meetings, appointments, and events across different time zones

• Willingness to go the extra mile and be flexible with working hours when necessary

• You are adaptable, with the ability to manage multiple tasks in a fast-changing environment

• Ability to anticipate the needs of executives and work autonomously

• Proficiency in modern tech tools (e.g., Google Workspace, Slack, etc.)

• Fluent in English

• Fluency in German is a plus

• CH / EU / US Citizenship is required

• Willingness to travel occasionally

• Flexible working hours & hybrid workplace

• Stock Options

• Generous holiday allowance

• Pension plan

• Car parking (Zurich office)

• Enhanced maternity & paternity leave

• Mental health and wellbeing support

• Learning and development opportunities

• Regular team socials

We are building the leading software platform for AI-powered autonomous systems for enterprise and government customers. Our team is supporting the most important missions and solving the most challenging problems.

At Auterion, we bring together the sharpest minds who love to solve the hardest problems. Join a vibrant team built on innovation, openness, and excellence, where you’ll be empowered to develop ideas, collaborate across all levels, and make an impact that matters.