Company Planning and Programs Specialist

Secure Every Identity, from AI to Human

Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence.

This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk.

Our Company Planning and Programs team focuses on creating alignment and clarity around our near- and long-term strategy at Okta. We are the connective tissue that ensures our top-level company methods and functional plans are translated into clear, actionable, and trackable initiatives.

We are looking for a versatile, highly adaptable Programs and Planning Specialist to join our team in a hybrid capacity. In this role, you will balance your time between driving our strategic planning rhythms (~60%) and acting as a flexible Project Manager (~40%) who can parachute into cross-functional initiatives as needs arise.

This is an excellent opportunity for someone who thrives in ambiguity, possesses high EQ, and loves both the high-level strategic alignment and the on-the-ground execution of getting things done.

Key Responsibilities Strategic Planning & Operations (~60%)

• Planning Cycles: Support the execution of our annual and quarterly planning cycles (e.g., annual planning preparation, Quarterly Portfolio Updates / QPUs), ensuring clear communication and milestone tracking across stakeholders.

• Operational Rhythm: Assist in the coordination of ongoing leadership alignments, tracking action items for key strategic initiatives, and ensuring cross-functional visibility into company progress.

• Reporting & Documentation: Help maintain and streamline operational documentation, reporting dashboards, and presentation materials for executive reviews.

Flexible Project Management (~40%)

• Flex PM Support: Step in to lead and manage smaller, high-priority projects and initiatives across the Company Operations ecosystem when extra bandwidth is needed.

• Program Execution: Support internal change management efforts, internal team programs, or community initiatives (such as volunteer days and operational training rollouts).

• Stakeholder Coordination: Act as a central point of contact for assigned projects, ensuring timelines are met, risks are flagged, and cross-functional teams remain aligned.

Required Skills & Qualifications

• Experience: 2–3 years of proven experience in project management, program management, or strategic planning.

• Adaptability & Ambiguity: Highly comfortable operating in dynamic environments where priorities can shift; able to bring structure to ambiguous problems.

• Communication & EQ: Strong written and verbal communication skills with a high degree of emotional intelligence. You can effectively collaborate with diverse teams and navigate complex stakeholder relationships.

• Cross-Functional Collaboration: A track record of successfully partnering with various teams to drive shared outcomes.

• Technical Proficiency:

• Expertise in Google Workspace (Docs, Sheets, Slides).

• Familiarity and comfort leveraging AI tools (such as Claude and/or Google Gemini) to enhance