Executive Business Administrator

Are you passionate about AI, data, and transformative user experiences? Do you bring energy, curiosity, and a sense of ownership to your work?    The Finance Data & Experiences (FD&E) organization is on a mission to redefine how Microsoft measures, monitors, and optimizes its global business — and we’re looking for top talent to join us. This is a unique opportunity to lead with bold ideas, apply cutting-edge technology, and work across Finance, Sales, Marketing, Business Operations, and Product Engineering to deliver high-impact business solutions. The right candidate will thrive in fast-paced, cross-functional environments, bring fresh thinking to complex problems, and be eager to learn to take ownership of end-to-end processes and outcomes. Join us and be part of a team that’s pushing the boundaries of innovation, taking risks, and implementing AI to drive business excellence     At FD&E, we foster a culture of customer centricity, innovation, agility, and transparency — and we’re building a team that’s ready to help Microsoft chart its next chapter in AI-driven business excellence.      As the Executive Business Administrator supporting the VP of Finance Data & Experiences, this role provides executive support and broad team support across a fast-moving, globally distributed organization. The successful candidate will help support meeting rhythms, org-wide initiatives, team events, communications, hiring and onboarding activities, and cross-functional follow-through across teams in multiple geographies.  This role is well-suited for someone who is proactive, adaptable, and comfortable supporting a team with evolving priorities and a wide range of operational needs. The successful candidate brings proven organization and communication skills, sound judgment, discretion, attention to detail, and a team-first mindset. They should be comfortable working independently, collaborating across stakeholders, stepping in where needed, and helping enable smooth execution and team success. Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Calendar Management and Meeting Logistics   Provides strategic calendar management and time planning support for VP and Team RoB. Aligns calendar based on knowledge of manager's preferences and operating styles (e.g., personal needs, allocation to business priorities). Ensures preparation of meeting setting and participant attendance, involving team members in tactical logistic support as appropriate (e.g., booking rooms, troubleshooting audio-video [AV] and technical issues). Gathers, prepares, and provides meeting materials (e.g., agendas, briefings, pre-reads). Uses judgment and knowledge of business context to identify and provide delegates for meeting conflicts as needed, makes decisions around prioritization and keeps manager informed. Collaborates with peers (e.g., Chiefs of Staff, Business Managers, Human Resources) to enable decision making processes. Engages with leader and stakeholders/business partners to cascade information as needed. May attend meetings and/or ensure follow-up as needed. Manages ambiguous situations.     Cross-Functional Collaboration and Communication   Continues to build and leverage network across organizations to enable their team and leader's work. Serves as a liaison between executives and teams. Gathers information from partners across organizations (e.g., business managers, finance partners, peers) to prepare key stakeholders to distribute information to their teams. Communicates with external partners/audiences and third