Executive Assistant

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by diversity and inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start Caring. Connecting. Growing together. As a Fortune 5 business, we're one of the world's leading healthcare companies. There are no limits here on the resources you'll have or the challenges you'll encounter. We have been supporting global healthcare systems from Ireland for more than 20 years, building a dynamic and diverse team of more than 2,100 talented individuals. With a continued record of growth and stability, we're on the constant lookout for fresh talent to join our expanding teams. healthcare system works better for everyone. This is a GL25 Executive Assistant position based in Dublin, supporting senior leadership/ELT within the Healthcare Economics business. This is a key role in the Ire organization and has come about following internal team movements. Careers with Optum offer flexible work arrangements and individuals who live and work in the Republic of Ireland will have the opportunity to split their monthly work hours between our Dublin office and telecommuting from a home-based office in a hybrid work model.

Calendar Management Complex diary and calendar management for two senior leaders Create, maintain calendars for senior executives, avoiding scheduling conflicts by working closely with your counterparts across the organization Travel Coordination Make travel arrangements for senior executives (e.g. booking flights, hotels, ground transport etc.) Collaborate with counterparts in other businesses to ensure that all requirements are in place for your leaders during their visit Expenses Management Process all expenses on behalf of senior executives, including travel expenses and ad hoc expenses Manage any other spend required by your execs department, e.g. raising PO's and processing expenses in a timely manner Visitors Coordination Coordinate visits by senior executives to our Ireland offices, book meeting rooms, coordinate diaries Book all catering as and when needed Providing local admin support to visitors while on site as appropriate Other Day-to-day administrative support to one senior leader & team Demonstrate understanding of relevant business processes e.g. purchase orders, travel policies, expense policies Preparation and development of PowerPoint presentations, PDFs and executive materials Generation and organisation of leadership documentation and communications Supporting broader business coordination and stakeholder engagement across Ireland and the US Building and maintaining effective relationships across multiple functions and seniority levels Providing support beyond traditional diary management, acting as a trusted administrative partner Utilising technology and AI tools to improve efficiency and productivity where appropriate Complete other assigned admin duties as needed You will be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role, as well as providing development for other roles you may be interested in.

Proven experience supporting executive leaders Demonstrated solid verbal and written communication skills Demonstrated intermediate to advanced proficiency in Microsoft Office applications, including Word, PowerPoint, and Excel Preferred Qualifications: Proven solid experience in a Senior Administrative Assistant or Executive Assistant role Proven experience supporting senior leaders,