Executive Assistant, Optum People Team - Hybrid in MN

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start Caring. Connecting. Growing together. Optum People Team is seeking an Executive Assistant with exceptional communication, proactive planning and thorough organization skills. In this position, you will support the Optum Financial/Optum Insight SVP People Team leader (and team), while enjoying long-term career growth opportunities in a fast-paced, positive and collaborative team environment. This position requires outstanding skills in the areas of relationship building, communication, and partnering closely with other leaders' assistants, as well as with professionals at all levels in the organization. This role requires a proactive and resourceful individual with solid organizational skills, the ability to handle sensitive information with discretion, and a capacity to manage multiple priorities in a fast-past, dynamic environment. This position is based on-site at Optum's Eden Prairie, MN office.

Leverage AI-powered tools, including Microsoft Copilot and other approved technologies, to enhance productivity, streamline administrative processes and improve decision-making support Proactively use AI-driven insights to identify scheduling conflicts, prioritize competing demands, anticipate executive needs and optimize workflows Effectively communicate with C-suite executives, their executive assistants and colleagues while building effective relationships and operating as a team player Management of the executive's calendar and meeting scheduling, exercising judgement to ensure conflicts are prioritized effectively Be a workflow manager by knowing when deliverables are due and deadlines are met Proactively reach out to colleagues across the organization to obtain necessary information and materials Plan onsite and offsite meetings with internal and external stakeholder, and manage logistics, including schedules/agendas, addressing technology requirements, virtual meeting links, meeting materials, catering, etc. Utilize AI to summarize information, draft communications, prepare meeting briefs, identify action items and generate executive-ready materials while ensuring accuracy and quality Handle sensitive and confidential information with the utmost of discretion Answer incoming requests for information; build knowledge base to be able to share answers or make the appropriate connections elsewhere Maintain a high level of organization and attention to detail Work independently, take initiative, anticipate needs and problem solve proactively Coordinate domestic and international travel, prepare detailed travel itineraries and process expense reports Assist in addressing general policy and procedure issues Partner with leaders to adopt emerging technologies that improve team efficiency, collaboration and effectiveness You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

5+ years of experience as an administrative professional supporting C-Suite level executives including managing: multiple tasks/calendars for leadership travel arrangements and creating and submitting expense reports meetings and events office documentation and supplies confidential and sensitive information per policies 5+ years of experience with Microsoft suite of applications (Outlook, Word,