Executive Assistant

The future you want is within reach. Let’s build it together. At PCL Buildings Inc., part of the PCL Family of Companies (PCL), we don’t just build projects—we build opportunities, careers and communities. We are 100% employee-owned, every employee has a stake in our success, and that shared commitment drives how we work, grow and lead in the construction industry.   We’re a team of builders who care deeply about what we create and who we build it with. That includes you. We are not only investing in what’s next in construction, we are investing in what’s next for your career.   PCL is excited about the growth of data center opportunities and is seeking a highly motivated Executive Assistant to support a national data center business unit. Backed by the stability of a company that has been in business for 119 years and is the #11th largest General Contractor in North America, this individual will be part of an exciting group that has significant growth projections.   Why Choose PCL? Choose a career with rewards that matter. PCL’s total rewards are designed to support your growth, well-being and future success—because when you succeed, we all do. Our offerings could include:

Employee ownership opportunities that build long-term value Annual discretionary performance bonuses 401(k) with company match Industry-leading medical, dental and vision benefits Prescription drug coverage and telemedicine services Life, AD&D and disability insurance Paid parental leave and family care support HSA or FSA for healthcare, dependent care and transportation Mental health and wellness support, including Employee Assistance Programs Career growth pathways, leadership development and mentorship programs Access to world-class training through PCL’s College of Construction and professional development courses Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions

Here's how a Executive Assistant for PCL Buildings Inc. contributes to our team: Responsibilities

Develops and maintains well-organized filing system that permits easy reference and rapid retrieval of information.  Promptly receives and screens incoming telephone calls to the district executives, takes messages as appropriate. Elicits necessary information to allow timely and accurate responses and responds when appropriate.  Greets all visitors, answers questions, and directs to meeting rooms, or connects them with staff members. Develops and maintains strong, customer-focused relationships with key stakeholders and decision makers.   Organizes meetings and/or special events, including, negotiating, arranging for catering, locations, and distribution of information.  Coordinates and prioritizes district executives calendar meetings and travel schedule. Arranges travel, hotel, and car reservations and prepares itinerary.  Mentors and coach junior support staff.  Demonstrates ability to work autonomously with confidence. Works effectively without constant and direct supervision or guidance.  Qualifications

High school diploma required. Postsecondary degree or diploma or certificate in office administration program considered an asset. 6 years of progressive experience as an administrative assistant, including a minimum of 3 years’ experience supporting senior-level managers and/or district executives.  Excellent verbal and written communication skills; able to communicate to an executive audience with superior professionalism.  Self-management skills to plan, organize, and prioritize and delegate tasks with conflicting deadlines in a fast-paced environment. Ability to act with discretion when handling confidential and privileged information.  Ability to establish and maintain effective relationships with key stakeholders and decision makers.  General construction knowledge is considered an asset. Understands