Executive Assistant, Chief People Officer

This is a 12 month fixed term contract parental leave cover. Join the team redefining how the world experiences design. Hey, g'day, mabuhay, kia ora, 你好, hallo, vítejte! Thanks for stopping by. We know job hunting can be a little time consuming and you're probably keen to find out what's on offer, so we'll get straight to the point. Where and how you can work Our flagship Sydney campus is uniquely Canva - an extension of our Surry Hills neighbourhood. It’s a thoughtfully designed space with plenty of room to collaborate, focus, and connect. This role is based in Sydney, and we’re looking for someone who calls it home. Our hybrid way of working gives you the flexibility to work remotely, and to come together on campus for meaningful in-person collaboration and connection when it matters most. We trust our Canvanauts to choose the balance that empowers them and their team to achieve their goals. About the People Org Canva's People team exists to help every Canvanaut do the best work of their life. The team spans Talent Acquisition (hiring, internal mobility and our contingent workforce), People Partnering (embedded generalists supporting each part of the business), People Experience (wellbeing, belonging, listening and learning), Rewards & Performance, Vibe (office experience, culture and events), Internal Comms, and the Operations Partnering speciality this role sits within. It's led by a tightly-knit leadership team who meet weekly with the CPO to align on the biggest decisions facing the Org (who you will also be working closely with). About the team structure Our Operations Partnering Speciality is dispersed throughout Canva, supporting our different functions to deliver on their big goals. Within the People Org, this Speciality runs as a triad: a Chief of Staff (called Leadership Operations at Canva), who holds executive-layer context, an Operations Business Partner, who owns the Org's broader cadences, priorities and initiatives, and an Admin Business Partner (that’s you!) who unlocks Lead capacity through exceptional 1:1 executive support. Both the Operations Business Partner and the Admin Business Partner (you) report to the Leadership Operations, who then reports to the CPO.

As the Admin Business Partner (EA) to our CPO, you'll design and own the operating system that helps her lead effectively. Managing her calendar, inbox, travel, and the judgement calls that come with protecting her time are all part of the key focus: making sure the right things get her attention and focus at the right moment. You'll also own specific components of how the People leadership team runs, from meeting prep through to recurring initiatives, working closely with her Leadership Operations. This has real scope beyond traditional executive support. You'll be trusted to make calls independently, spot what needs attention before being asked, and help shape how the CPO and her leadership team operate, rather than just keeping things ticking along.

Own the CPO's day-to-day operations Run a calendar and inbox that's constantly shifting, exercising real judgement on what needs the CPO's attention now, what can wait, and what shouldn't land on their desk at all Navigate a dense web of relationships across other senior leaders' support teams, where protocol and discretion matter as much as logistics Plan and run the CPO's travel, expenses and personal logistics end to end, so all of it is taken care of in the background Keep People's leadership rhythm running Own the prep behind the People leadership team's meeting cadence, translating what's happening across the Org into what the CPO and their Leads need to walk in ready in partnership with Leadership Operations Play a critical role in the operational drumbeat of our People Org, helping to coordinate major moments such as global events, offsites and key