Executive Administrative Assistant (Structural Heart ICT), Remote

We anticipate the application window for this opening will close on - 21 Aug 2026   Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact. A Day in the Life The Executive Assistant to the Chief Medical Officer (CMO) provides strategic, high-impact executive support within a large, global medical device organization focused on Structural Heart therapies. This role goes beyond traditional administrative support and functions as an extension of the CMO—driving operational rigor, enabling clinical and medical strategy execution, and ensuring seamless coordination across global clinical, regulatory, R&D, quality, and commercial organizations. The ideal candidate brings deep experience supporting senior leadership, especially medical or R&D leadership [GK1.1]in complex, highly regulated environments, and demonstrates exceptional judgment, discretion, and executive presence.

Strategic Executive Partnership: Serve as a trusted thought partner and operational extension of the CMO Anticipate cross-functional priorities, risks, and opportunities across the business with particular emphasis on strategy, clinical, medical affairs, and regulatory initiatives Independently manage competing demands to protect and optimize executive focus Executive Calendar & Priority Management: Own the CMO’s complex, global calendar, aligning time with enterprise and franchise-level priorities Proactively resolve conflicts, sequence engagements, and ensure preparedness for critical decision-making forums Gatekeep requests and communications with a strong understanding of organizational dynamics Structural Heart Leadership & Governance Support: Coordinate leadership team meetings, operating reviews, and governance forums across Structural Heart Prepare high-quality briefing materials, executive summaries, and decision documents Track strategic initiatives, action items, and cross-functional commitments to ensure follow-through Clinical, Medical Affairs & Regulatory Enablement: Support administrative and operational aspects of clinical development and medical affairs activities Coordinate preparation of materials for advisory boards, investigator meetings, regulatory interactions, and audits Maintain structured oversight of confidential clinical, medical, and regulatory documentation (This role does not perform regulatory decision-making but enables execution and compliance readiness.) Cross-Functional & Global Coordination: Act as a central coordination point between the CMO and global teams including: Clinical Development Medical Affairs Regulatory Affairs R&D / Engineering Quality & Compliance Commercial & Market Access Navigate matrixed organizations and align stakeholders across regions and time zones Communication & Executive Messaging: Draft, edit, and manage executive-level communications, presentations, and internal updates Ensure clarity, consistency, and alignment with corporate and franchise strategy Handle sensitive communications with diplomacy and professionalism Travel, Logistics & Executive Operations: Manage complex global travel logistics, including international itineraries Oversee expense management and administrative compliance Anticipate and mitigate logistical challenges to ensure continuity of executive operations Confidentiality, Compliance & Risk Management: Handle highly sensitive information related to clinical data, physician relationships, and regulatory strategy Maintain strict confidentiality and adhere to corporate, legal, and healthcare compliance