Project Administrator (Fixed-term Contract)

Project Administrator (Fixed-term Contract) Part-time State/Province: Victoria Business Group: DCS Legal Entity: AECOM Australia Pty Ltd Business Line: Transportation Work Location Model: Hybrid Operating Group: International Primary Location: AU - Melbourne, VIC - 8 Siddeley Str Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us.

The Project Administrator will provide administrative and operational support to the VIDA Rail TA Project Director and the wider leadership team. Reporting directly to the Commercial and Project Services Manager, this role is integral to the effective day-to-day operation of the TA project and forms part of the Project Services Team. The Project Administrator plays a key role in coordinating project activities, supporting project governance, and ensuring the efficient delivery of administrative functions across the project. Provide administrative support to the TA Project Director and wider leadership team, including calendar management, expenses, credit card administration, and ad hoc assistance. Coordinate project onboarding and offboarding, support project inductions, and assist with document control and Project Services activities as required. Manage office operations, including meeting and room bookings, floor plan coordination, office logistics, catering, supplies, visitor access, and liaison with office facilities and JV IT. Coordinate governance activities by scheduling operations and SteerCo meetings, preparing agendas, taking meeting minutes, and supporting project presentations and team briefings. Plan and coordinate team events, Rewards & Recognition (R&R), social, health, and charity initiatives to promote engagement and a one-team culture. Provide general administrative and operational support to ensure the efficient day-to-day running of the VIDA Rail TA project.

2–5+ years' experience in a Project Administrator, Team Administrator, or similar administrative support role, preferably within engineering or professional services. Strong communication, stakeholder management, and teamwork skills with a professional, collaborative approach. Proficient in Microsoft Office Suite and familiar with document control and business management systems. Excellent organisational, time management, and prioritisation skills, with strong attention to detail and discretion in handling confidential information. Proactive, adaptable, and resilient, with strong problem-solving skills and the ability to thrive in a fast-paced team environment.

Flexible work arrangements, including hybrid work, part-time, job sharing, and flexible start/finish times. Ongoing learning and development opportunities, including lunch-and-learn sessions and professional development courses. Reward and recognition program that celebrates individual and team achievements. At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an