Finance Executive

JLL empowers you to shape a brighter way .   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.    Finance Executive Account Management – Work Dynamics (region/country)           Title Finance Executive Business unit Integrated Facilities Management Reporting to   Key stakeholders Nil Direct reports   Nil     Duties & responsibilities Monitor & ensure on all vendor invoice processed by Executives & for vendors as per SLA timelines · Monitor & track Facility wise budget, check on variation, communicate to respective facility lead & provide necessary approvals on need basis · Ensuring that all monthly bills are submitted/processed & reimbursed to the sub contactors within agreed timelines based on agreement after receiving the facility charges from the client. · Ensure all consolidated Blanket Purchase orders raised & required approvals are obtained on quarterly basis · Monitor on all purchases against blanket PO & ensure all purchase covered under Purchase order · Ensure timely submission of Capex requests facility wise along with detailed Business cases. Follow-up on approvals, track on PO & related invoice payments · Provide timely and accurate management reports location wise to the client Provide timely and accurate monthly FM meeting reports with analysis to monthly JLLM meeting · Ensure that all Legal & statutory compliances are met for the client · Track vendor contracts & renewals · Quarterly & Yearly budget forecasting in coordination with client finance team for all Facilities · Monitor & control Head count deployment on all Sub contractors for Pan India facilities & ensure facilities run with in the approved HC Coordinate with the Facility Managers on a regular basis to ensure that the objectives of the client are met. · Work with the team to ensure tenancy expectations are met. · Manage billing and recovery of costs from appropriate cost centres, and all Budget creation/ tracking. · Answer management enquiries Service Expectations: · All bill payments are done on time. · No pending bills without any valid reason. · Monthly Accrual compilation. · Monthly Compliance on Budgets. · Preparation of Budget forecasting on Qtly / Yearly basis Reporting: • Ensure and complete periodic reporting to meet client expectations and internal requirements as per regional standard. Ensure that the team delivers meaningful inputs across the region in the development of monthly management reports. Leadership / Staff Management: Actively encourage an environment that supports teamwork, co-operation & performance excellence across the site within the account team  Act as manager and a coach for the team ensuring high staff morale, trust and work ethics. As part of the senior management team, ensure there is total teamwork across the across various functions. -Implementation of EHS/HSSE initiatives in the site. -Drive the EHS/HSSE compliance programme in the managed facility. -Ensure Client and JLL EHS/HSSE requirements are full implemented and complied with. -Identify Risk assessment and put controls and inform the line manager -Incident management reporting to be done Performance objectives Provide Superior Client Service (weighting 50%) Initiative or Process Improvement in Functional Area (weighting 40%) Personal and Professional Development (weighting 10%) Key skills Team handling experience  Should have good working knowledge on Transport operations   Should have good communication skills Provide invoice processing service in