Finance and Budget Manager

The Community Assisted Response & Engagement Department (CARE) is seeking an innovative and strategic Finance and Budget Manager. Under the direction of the Chief Administrative Officer, this position leads department Budget, Accounting, and Payroll functions. The Finance and Budget Manager (Manager 2) coordinates development of CARE’s annual budget of more than $70 million; monitors and evaluates financial performance; advises CARE division on budgetary matters; establishes and manages budget processes and systems. The role collaborates with various CARE leadership and staff across City departments to resolve financial and budget issues, identify areas of opportunity and risk to various stakeholders, and ensure consistent budget management. This position also serves as the department’s primary liaison with the City Budget Office and regularly briefs City Council staff on CARE financial matters.

The Manager directly supervises a team of three professional staff and supports the execution of CARE’s finance work program. CARE manages multiple funding sources with varying financial requirements, making this a hands-on leadership position for someone who enjoys problem solving, supporting departmental goals, and driving continuous improvement. If you’re motivated by public service, collaborative work environments, and a fast-evolving public safety department, please apply! Here is more about this role’s main priorities:

• Oversees and monitors key accounting functions including: fund accounting, grants accounting, revenue accounting, accounts payable, accounts receivable, payroll, cost accounting operations, and staffing.

• Oversee and monitor the full budget cycle for CARE.

• Oversee and assist with grants administration including applications, tracking, expense coding, reporting, audits, and close out.

• Provides professional consultation, analysis, and interpretation of financial data for use in management and policy decisions.

• Oversee bi-weekly payroll for approximately 250 CARE employees while adhering to strict deadlines and conducting internal audits of labor charges for compliance with personnel policies and respective bargaining agreements.

• Ensure maintenance of all payroll data, ensuring the highest level of accuracy and confidentiality, and takes ownership for the effective operation of all payroll aspects.

• Provides clarification to employees and managers about paychecks, timesheets, coding, payroll policies, and procedures. Interprets and apply terms and conditions of collective bargaining agreements and City Personnel Rules.

• Prepares analytical labor and ad-hoc reports for supervisors and managers.

• Oversees leaves and donations requests to ensure data is uploaded for each payroll transaction.

• Oversees expense processing for staff and ensures accurate record keeping and timely reimbursements.

• Supports the preparation, analysis, review and publication of the City's financial reporting.

• Ensure accounts payable transactions are processed in compliance with City purchasing rules, policies and procedures, applicable accounting standards, federal, state and city laws, and applicable grant and contract terms.

• Coordinates consultant contracts and other complicated invoices to ensure accuracy and timely payment.

• Administers CARE’s commercial credit card process.

• Responsible for overseeing monthly and fiscal year-end closing processes, including journal entries, inter-fund transfers, reconciliations, accruals, and reviewing/reconciling assigned accounts and funds.

• Reviews, and supports