Executive Assistant

Executive Assistant Full-time State/Province: Ar Rayyān Business Group: DCS Legal Entity: AECOM Middle East Business Line: Transportation Work Location Model: On-Site Operating Group: International Primary Location: QA - Doha, QA - Jaidah Square - Site Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us.

We are seeking a highly organized and detail-oriented Executive Assistant to join our dynamic team in Doha, Qatar. In this pivotal role, you will provide comprehensive administrative support to senior executives, enabling them to focus on strategic initiatives while you manage the complexities of their daily operations. As an Executive Assistant, you will be the backbone of executive productivity, demonstrating exceptional organizational prowess, discretion, and a collaborative spirit in a fast-paced, multicultural environment. Manage executive calendars with precision, balancing competing priorities and ensuring optimal scheduling aligned with executive preferences and organizational goals Facilitate seamless communication between executives and internal/external stakeholders, maintaining accessibility while protecting executive time and confidentiality Coordinate and execute domestic and international travel arrangements, including itinerary planning, accommodation, and logistics management Prepare, organize, and coordinate high-impact presentations, reports, and business correspondence with meticulous attention to detail Plan and execute virtual and in-person events, from intimate meetings to large-scale conferences, ensuring flawless execution and professional representation Create and maintain comprehensive administrative documentation including spreadsheets, distribution lists, databases, and tracking systems in anticipation of executive needs Process and manage expense reports, purchase orders, invoices, and vendor coordination in compliance with organizational policies and service level agreements Attend executive meetings, document minutes, and follow up on action items with accountability and thoroughness Conduct research and analysis to support executive decision-making and strategic planning initiatives Collaborate effectively across all organizational levels, building strong professional networks and serving as a representative of the organization when appropriate Maintain the highest standards of confidentiality, business ethics, and compliance with company policies and local regulations Demonstrate flexibility and resilience in adapting to changing priorities, emerging challenges, and evolving business needs Perform additional projects and duties as assigned, contributing to broader organizational objectives Qualifications Bachelor's degree or 5+ years of professional experience in project directors or executive management in construction field. Advanced proficiency with Microsoft 365 applications (Word, Excel, Outlook, PowerPoint) Exceptional organizational and time management skills with ability to manage multiple competing demands Excellent written and verbal communication skills in English;