Administrative Assistant

Come and join the RMC Family! We have been in the community since 1935. Our mission is to provide comprehensive multi-specialty medical services in the greater Riverside region. Your passion, inspiration, and talents are invaluable to us and our mission to serve others. Our facility can provide a place for you to thrive and continue your professional development. Quality Healthcare is our passion, improving lives is our reward. We are working to change lives and transform the delivery of healthcare. Riverside Medical Clinic is the best place to work, practice medicine, and receive care.

The Administrative Assistant provides clerical support to department leadership and as directed by department head. Maintains departmental files for the department, including maintenance of communications, correspondence, meeting minutes and agendas. Assists with compilation of monthly reports, editing and updating program-specific guidelines and documents, ordering supplies. Performs all other duties as assigned by the department leadership. This position may be required to travel.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours: 8:30am-5:30pm Qualifications Education and/or Experience: High School Diploma or equivalent required. AA/AS degree preferred. Two (2) to four (4) years working in an administrative capacity required. Healthcare clerical or administrative experience required. Knowledge of medical terminology preferred. Able to type 50 wpm. Must have excellent computer skills in Word, Excel, PowerPoint, and Access. Certificates, Licenses, AND Registrations: None. Essential Functions: Essential functions are those tasks, duties and responsibilities that comprise the means of accomplishing the job’s purpose and objectives. Essential functions are critical or fundamental to the performance of the job. They are the major functions for which the person in the job is held accountable. Note: (other duties may be assigned, deleted or changed at any time, at the discretion of management, formally, or informally, either verbally or in writing). 1.Assists in the development, maintenance, and tracking of departmental files. 2.Provides admin support for department leadership including preparing reports, updating and maintaining spreadsheets, documents and workflows. Responsible for department supply ordering and inventory. Coordinating and conducting administrative tasks related to new clinic or department openings. Assists Medical Records department with patient related documents. 3.Maintain department files and share drives. 4.Department files: staff competencies, new and existing workflows, maintains departmental related spreadsheets, contact groups and projects. Maintains department share drive, ensuring folders are up to date. 5.Prepares reports for department leadership. 6.Responsible for setting up department meetings or conferences in advance. Set up meeting rooms and orders lunches for various meetings and training for department staff and as needed throughout the organization. Prepares materials for staff members prior to meetings, sends out reminders, prepares agendas, takes minutes and prepares minutes for distribution to members. 7.Edits, updates and maintains department documents including, guidelines, forms, and policies. official department guidelines, forms, and policies as it relates to the Department. Works closely with Quality Executive Administrative Assistant to ensure departmental policies are up to date. 8.Maintains department master calendar, schedules meetings. Schedules appointments and maintains the calendar for department leadership. Schedules meetings and interviews (if needed). 9.Assists with