Executive Assistant

We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time.

Profile:   This is an exciting opportunity to provide executive administrative support to the  VP of  Specialty,  Platform  and Digital  S olutions .  The ideal candidate will be a motivated, self-starter with exemplary planning and time management skills as well as the ability to work with limited direction and supervision. The selected candidate will be instrumental in management of a complex calendar, tracking key  deliverables  and leading the coordination of travel and expenses. This candidate must have superior written and verbal communication skills and an ability to interact with professionals at all levels of the organization while  maintaining  confidentiality and exercising discretion.  They  must be highly proficient with Microsoft Office programs including Outlook, Word, Excel, and have advanced knowledge of PowerPoint. The ideal candidate will have the ability to be flexible with their schedule, accommodating  additional  overtime hours as necessary to meet business demands.   Primary Job Responsibilities:   Proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars    Arrange and schedule  numerous  meetings;  maintain  and update calendar;  determine  importance of meeting requests and  schedule  accordingly,  demonstrate  flexibility and manages the high volume of communications of phone and email    Arrange travel and all accommodations including comprehensive and detailed itineraries • Process reimbursement and expense reports  in accordance with  established policy guidelines; track expenses and follow-up in  timely  manner   Provide a bridge for smooth communication;  demonstrate  leadership to  maintain  credibility, trust, and support with senior leaders   Responsible for executing complex meeting/event preparation, including (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink    Coordinate on-boarding and off-boarding of  executive-level  leaders, including hardware installation request/repair, space planning,  etc   M anage general office and administrative tasks, including  ordering of  miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.   Manage department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools   Create and edit presentations, agendas, spreadsheets, communications, databases, and reports    Prioritize and track deliverables, manage project timelines, deadlines, and requests   Participate in meetings, take notes, and  disseminate  information to relevant stakeholders, including weekly email updates. Responsible for drafting and editing correspondence    Manage special projects as designated and  assist  other department members as necessary   Perform other duties as assigned and  assist  with special projects as needed   Ability to travel, as needed, up to 10% of the time to be onsite and available to leaders   Required Qualifications:   5+ years administrative experience supporting senior leadership   Preferred Qualifications:   Experience with Microsoft Office tools such as Word, Excel, Outlook, and PowerPoint   Previous  experience  maintaining  executive's