Title Clerk - Part Time

Pay range: $18-$20 hourly

Work schedule: Monday to Friday 9am to 1pm

ADESA, a Carvana-owned company, currently operates in over 50 locations throughout the US. Our auto auctions, some up to 200 acres, provide a wide array of vehicle services, including repair, reconditioning, and auction remarketing, and many of our sites serve as market hub distribution centers. Our inventory comprises hundreds of thousands of vehicles across North America, from retail to commercial, OEM & more.

We work in a service industry and embrace a “we” versus “I” culture – help others, and they will help you. Our industry is fun, fast-paced, and competitive – and filled with the best people who are passionate about what they do.

We’re excited about the future! As an industry leader, ADESA is poised for a multi-year expansion, including huge investments in facilities, massive sales growth, and an ever-increasing inventory of vehicles! We are looking for great people who want to take this journey with us! Get a sneak peek into life at ADESA!

Role and Team

• Reporting to the Office Manager, Commercial Accounts Manager, or other designated manager, the Title Administrator reviews and processes automotive titles through the auction process in a customer-facing environment.

• Act as the first point of contact to onsite visitors who enter the front office, including internal and external customers and vendors, and third-party visitors. Direct or guide visitors as appropriate.

• Assist customers at the front counter, primarily to support title needs, but may provide general customer service as needed.

• Accept, review, and analyze titles for accuracy and completeness. Identify corrections or additional documentation required for title processes.

• Apply strong knowledge of local state Department of Motor Vehicle rules, regulations, and fee structures for automotive buyers and sellers, including lien sale and out-of-state or country requirements. Communicate requirements with managers, customers, and team members.

• Calculate estimated fees associated with title processes

• Complete titles for transfer between buyers and sellers according to jurisdictional requirements

• Submit requests for duplicate titles or other documentation

• Verify buyer, seller, and vehicle information in internal databases and title paperwork; review odometer readings, release of liens, customer and payment status

• Identify and prepare titles to send to customers

• Accurately enter and update information in the internal databases.

• Process payments (no cash handling). Verify flooring plan payments.

• Maintain a filing system for titles and other documents.

• Run and review reports, customer worksheets, vehicle inventory, and title lists to identify

• Answer phones in a professional manner; discern the caller’s needs, respond, or transfer to the appropriate department. Make outbound telephone calls to customers regarding payment status and collections.

• Any other duties assigned by the designated manager

Skills and Attributes

• Team player who can collaborate well with multiple departments, customers, and vendors

• Strong customer service skills and professional presence

• Analytical thinking and problem-solving skills

• Strong organizational skills

• High degree of safety focus

• Proven ability to multitask while maintaining attention to detail

• Ability to work in a fast-paced environment

• Excellent verbal and written communication skills

• Data entry