Sr Administration Specialist.

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact. A Day in the Life Specific Requirements 1. Language (Mandatory) * Advanced/Bilingual English: Full fluency to draft communications, converse, and coordinate complex matters with corporate and global stakeholders seamlessly, without the need for supervision or review.   2. Education * Bachelor’s degree in Business Administration, Administrative Assistance, or a related field is preferred.   3. Experience and Environment * Baseline Requirement: A minimum of 4 years of proven experience providing direct support at the managerial or executive director level. * Key Differentiator: Experience in complex corporate, matrixed, or regulated manufacturing environments. Ability to thrive in a high-demand, quality-driven, and fast-paced culture.   4. Technological & Digital Proficiency * Advanced Office 365: Full proficiency across the entire ecosystem (calendar management in Outlook, SharePoint, Teams) and a preferred understanding of task automation tools (e.g., Power Automate). * Artificial Intelligence (The Strategic Plus): Interest or experience in leveraging generative AI to optimize daily workflows (summarizing meeting minutes, drafting internal communications, structuring presentations).   5. Execution Mindset (Administrative Lean) * Proactivity and Learning Agility: Ability to identify administrative bottlenecks and propose standard processes to prevent recurring issues. * Independent Resolution: High level of judgment to act as the staff's primary filter, knowing precisely which issues to escalate and which to resolve autonomously.   6. Strategic Support in Communication and Culture * Communication Execution: Ability to orchestrate the logistical tactics behind executive communications, ensuring messages reach all operational levels and shifts in a timely manner. * Cultural Focus: Act as a facilitator to ensure internal announcements, presentations, and events drive cultural improvement, actively reinforcing company values and fostering positive behaviors. * Interaction and Leadership: Ability to communicate assertively across all levels—from frontline operators to visiting corporate executives—and the capability to mentor junior assistants by example and through process standardization.   7. High Integrity and Confidentiality * Exceptional level of discretion. * Proven ability to handle sensitive and confidential information without compromising the organization. * Solid judgment to determine what information can or cannot be shared.   8. Excellent Organization and Time Management * Capable of simultaneously managing: the Site Director’s calendar, staff meetings, corporate executive visits, travel arrangements, internal events, and the tracking of action items and commitments.   9. Excellent Written Communication 10. Exceptional Attention to Detail * High precision in tasks such as: calendar management, travel bookings, expense reports, purchase requisitions, event planning, and presentation deck preparation.   11. Ability to Manage Multiple Priorities * Ability to thrive in a dynamic environment where priorities shift constantly. * Demonstrated flexibility, adaptability, resilience, and the capability to quickly realign priorities while performing well under pressure.   12. Administrative Procurement and Budget Management Responsibilities may include the following and other duties may be assigned. Supervises employees in central office service activities for optimum utilization of services and equipment including receptionists, duplication,