Manufacturing Systems & Plant Administrative Associate

To provide plant administrative support for the Madison Manufacturing site while supporting and backing up the Manufacturing Systems Specialist and the Manufacturing System Associate’s responsibilities. This position helps maintain accurate production, inventory, personnel, and administrative records; supports SAP and related manufacturing reporting processes; assists site employees and visitors; and coordinates administrative activities that enable safe, compliant, and efficient plant operations. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions of this position include, but are not limited to, the following: Quality, Safety, Food Safety, and Compliance • Ensure adherence to all quality systems including, but not limited to, ISO FSSC 22000, NSF 455-2, NSF 173  and Food Safety, with an understanding of the Company’s Quality Policy and procedures as they relate to the position. • Comply with all Company policies including, but not limited to, Quality, Safety, Food Safety, Environmental, GMPs, HACCP, Attendance, confidentiality, records retention, and site security procedures. • Support accurate documentation practices and maintain written or electronic records needed to demonstrate compliance with production, quality, food safety, employee, and administrative requirements. • Assist when necessary in product recall, traceability, inventory validation, and tracking activities from raw materials through customers. Manufacturing Systems and SAP Support • Provide backup support to the Manufacturing Systems Specialist by assisting with daily SAP production system activities, including entry of site-produced and toll-manufactured production, inventory validation, and maintenance of production code listings. • Maintain accurate records of SAP-related production processes and support timely resolution of SAP production, inventory, and reporting issues. • Assist Production Management with production models, SAP manuals, demand-to-supply related SAP processes, and other SAP documentation used at the site. • Assist in training and supporting employees and supervisors in carrying out daily SAP duties; learn new SAP features or enhancements and help communicate changes to necessary users. • Assist Accounting and Finance with production-related questions, reconciliations, and month-end or meeting-related production information requests. • Analyze, create, and maintain routine production reports used for daily, weekly, and monthly reporting; run production download reports in Excel and distribute or review as needed. • Participate in inventory-related meetings, assist with meeting minutes when needed, and support Dairy, NEP, Probiotic, and other site inventory review activities. • Assist all departments in validating inventory, investigating discrepancies, and supporting SAP-related activities for physical inventory counts. • Support SAP workflow activities for new products, phased-out products, obsolete items, and production master data updates as directed. Manufacturing Systems Associate Support • Provide backup support for Manufacturing System Associate activities, including maintaining accurate manufacturing records, logs, labels, files, and supporting documentation used in production operations. • Assist with collection, organization, review, copying, scanning, filing, and routing of production documentation, batch records, forms, logs, and other manufacturing records. • Support production and warehouse teams with documentation related to inventory of supplies, production materials, samples for lab testing, and manufacturing paperwork flow. • Perform data entry and clerical support related to production, inventory, shipping documentation, and manufacturing records as assigned. • Help ensure production documentation is legible, complete, organized, and available for review, audit, release, or investigation activities. Plant Administrative Support • Provide administrative