Business Support, Facilities Support

JLL empowers you to shape a brighter way .   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Job Title Facilities Operational Finance Coordinator       Department Work Dynamics, Account Management       Reporting Relationships Regional Finance Team and, and Japan & Korea Lead       Location Tokyo - Roppongi       Introduction About JLL & JLL Work Dynamics We’re JLL. We’re a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. JLL Work Dynamics serve an integral role in JLL’s commercial real estate businesses. We are a proven, trusted and long-term real estate service partner for 70+ global, regional, and local clients, and pride ourselves in delivering excellent facilities management services. If you’re looking to step up your career in the field of Facilities Management, Customer Service, and Hospitality, JLL is the perfect professional home. With us, not only you’ll have a chance to work with the world’s leading businesses but also make long-lasting professional connections and be inspired by the best. With our industry leading internal mobility policy and flexible career development program, we’re focused on opportunity and want to help you make the most of yours.   About the Client Client develops, manufactures, and sells networking hardware, software, telecommunications equipment and other high-technology services and products, and specializes in specific tech markets, such as the Internet of Things (IoT), domain security, videoconferencing, and energy management with leading products. Client is one of the largest technology companies in the world on the Fortune 100 with nearly 80,000 employees.

The candidate will be experienced in providing outstanding services in support of Office Management, proactively leading, monitoring and managing onsite Client account activities.  Effective in managing direct and indirect reports, you will guide individuals to support Client requirements.  Authenticity and a genuine desire to deliver professional, value-focused services exceeding Client expectations will drive your success.   Finance and Procurement Management Assist in creating JLL purchase order and vendor invoice submission to ensure timely and accurate processing. Provide raw data for the MI template to support expense tracking. Provide GR amount to finance team timely. Assist in the preparation of annual budget. Coordinate with Asset Team and IT to confirm equipment and furniture placement. Register assets in the facility management system and apply asset tags. Maintain accurate asset location and status records. Support annual asset audits upon request from Asset Team and submit reports. Work with the local legal team and the regional procurement team for onboarding the new vendor into JLL systems according to the designated process and policies. Succeed the existing vendor contracts, review and negotiate for optimizing the prices and service levels the expectation.   Space Management Monitor office space utilization and maintain efficient space allocation to the appropriate cost center business unit. Conduct annual space allocation reviews to confirm room ownership. Coordinate with global teams to verify data accuracy.   Administration -         Administration works related with above (such as data creation, aggregation and analysis)