People Operations Lead

Who we are at Osmo: Osmo is a digital olfaction company, on a mission to give computers a sense of smell to improve the health and wellbeing of human life. Why? Our sense of smell both enriches and saves lives, and has a deep and direct connection to our emotions and memory. Olfactory Intelligence has applications across industries including fragrance, manufacturing, security, medicine, and more. We believe in the power of automation and thoughtfully applied AI/ML to solve problems beyond the reach of human intuition alone. Osmo is headquartered in Elizabeth, NJ, with an additional office in Somerville, MA. Osmo is seeking a People Operations Lead to own that layer and move us from scrappy, reactive support to proactive, data-informed partnership. You will partner with our Chief People Officer to run and maintain the operational infrastructure our People function depends on, day to day and at scale. This is a hands-on builder role. You will run payroll, own benefits and the compensation cycle, hold the system of record, and produce the people reporting the executive team and board actually use. You report to the Chief People Officer and work closely with Finance.

People Systems & Analytics Manage the HRIS and ATS as the systems of record, including configuration, integrations, permissions, and data flow between them, in line with established data governance standards. Build and maintain core reporting: headcount, attrition split voluntary and involuntary, first-year attrition, tenure, span of control, cost per head, time to fill, and function-level cuts. Run the monthly and quarterly reporting rhythm for the executive team. Manage vendors and hold them to service levels. Immigration & Compliance Administer the immigration visa process for current and potential employees. Own leave end to end: FMLA, NY and NJ state programs, disability, parental leave, workers' compensation intake with EHS, and the logistics of ADA accommodations. Manage ACA reporting, Form 5500, non-discrimination testing, and COBRA. Own I-9s, employment verifications, personnel files, and records retention. Maintain the handbook, state-specific addenda, required notices, and the annual compliance calendar. Keep multi-state registrations current as we hire into new states. Handle EEO-1, OSHA 300 logs with EHS, and audit response. Answer employee questions on pay, benefits, leave, and policy, and escalate anything sensitive to the CPO. Total Rewards (Payroll, Benefits, Compensation) Run annual renewal and open enrollment: broker management, plan design options, cost modeling, employee communications, and enrollment execution. Administer medical, dental, vision, 401(k), and ancillary plans day to day, including eligibility, carrier feeds, invoicing, and discrepancy resolution. Maintain job architecture: job codes, families, levels, and FLSA classifications, kept accurate in the system of record. Run the annual compensation cycle: benchmarking refresh, budget modeling, manager tooling, calibration inputs, letters, and system entry. Price roles against survey data and provide offer recommendations to hiring managers. Run multi-state payroll for exempt and non-exempt employees in partnership with Finance. Own accuracy, timing, and the audit trail. Build and administer timekeeping, scheduling, and attendance ahead of the manufacturing ramp: overtime, shift differentials, meal and rest periods, retro pay, and wage-and-hour exposure across NY and NJ.

6+ years in people operations, HR operations, or total rewards, including end-to-end payroll ownership. Hands-on multi-state payroll for exempt and non-exempt populations. Hourly, overtime, and timekeeping are familiar ground, not something you would be learning here. Benefits ownership through renewal, open enrollment, and daily administration, not coordination with a broker who does it for you. Compensation operations: discretion with benchmarking, band construction, merit