Office Administrator (Part-time)

About Wispr We're building the first voice interface a billion people use every day. Our first product, Flow, lets you talk instead of type anywhere on your computer or phone, and turns messy speech into polished text that is ready to send. It's scaled from $2M → $50M in ARR in under 12 months with millions of users and thousands of enterprise customers. How we think → The team is still small enough that every person shapes what gets built.

This is a part-time Office Administrator role (3 days a week) with a clear path to full-time for the right person. You'll be the first face people see, the reason the coffee is always fresh, and the reason a teammate feels taken care of from the moment they walk in. We're building toward a full-time hire as our office needs grow — this role is the foundation. You'll have real ownership from day one, with the opportunity to shape how office operations scale alongside the company.

Welcome & Guest Experience Greet and receive everyone who walks through the door — teammates, interviewees, VIPs, clients, and founders — with warmth and professionalism Anticipate visitor needs and ensure every arrival feels intentional and well-prepared Manage sign-in, badges, and visitor logistics from arrival through departure Office Operations Maintain a beautiful, organized, fully stocked office — supplies, kitchen, common areas, and workspaces Own vendor relationships: coordinate with facilities, cleaning, catering, and delivery services Flag and resolve maintenance issues quickly, keeping the space crisp and functional Manage incoming and outgoing mail, packages, and office inventory Team Support & Ad Hoc Requests Be the go-to person for day-to-day employee requests — fast, reliable, and without dropping the ball Support onboarding logistics for new hires: desk setup, access, welcome kits Help coordinate in-office events, team lunches, and all-hands logistics Handle ad hoc tasks with a solutions-first mindset Systems & Process Building Document and improve recurring office workflows so nothing falls through the cracks as we scale Identify operational gaps and proactively propose solutions before they become problems Build and maintain simple tracking systems for supplies, vendors, and recurring tasks Room to Grow This part-time role is designed with growth in mind. As Wispr scales, so do office needs — and we're looking for someone who wants to grow with us. Strong performance opens a clear path to a full-time Office Administrator role with expanded scope and responsibility.

Familiarity with office management tools and vendor coordination Experience in a fast-paced startup or high-growth environment Proactive communicator who flags issues before they escalate Comfortable operating independently with minimal direction An eye for detail and a high bar for how things look and feel Compensation Competitive hourly rate, commensurate with experience. Full-time conversion comes with a full benefits package. Logistics Location. About 60% of the team is in San Francisco and the rest are remote, mostly US-based. If you're in SF: you'll be in the office most days. We think the best work happens in person. Most of the team is here five days a week, and a few do three or four days depending on family or long commutes. If you're remote: we're open to remote for some roles. We fly remote teammates to SF for three to four days a month. Visa sponsorship. We sponsor visas: H1B, O1, EB1, L1, STEM + OPT, and more. We can't successfully sponsor for every role and every candidate, but if we make you an offer we'll make every reasonable effort, and we retain an immigration law firm to help.

We're a small, focused team that cares deeply about the quality of our work and the people we do it with. Here's what you can expect: Equity on employee-friendly terms, including extended exercise windows and a combination of ISOs and RSUs. Ask us for more details!