Executive Assistant



 We are the people who give possibilities purpose BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. 

 Job Description Key Responsibilities:   Exercise independent thinking and judgment in the establishment of priorities.  Able to work independently. Maintain a high degree of confidentiality in dealing with all correspondence, financial reporting, presentations, and HR related materials.     Collaboration and partnership skills, with proven experience to work and connect with executive leadership team members and the executive admin community   Maintain and prioritize a calendar of meetings, events, and travel.   Demonstrated ability to flex and adapt to changing schedules and priorities,   remaining   positive and resilient in the face of change.   Coordinate meeting   logistics , event planning, and town hall meetings for associates.   Ability to effectively   plan ahead , proactively setting schedules to ensure leadership team readiness for upcoming major events and meetings   Coordinates travel plans.  This includes flight arrangements, train reservations, hotel, transportation, etc. Also makes vital arrangements for international travel including visa applications and any other information needed when traveling abroad ( i.e.   medical information). Prepares itineraries for travel and brings together pertinent information vital for the trip.   Orchestrate and track landmark activities and deliverables across the leadership team being supported for administrative enterprise activities spanning finance, HR, portfolio   mgmt.   and training   Adheres to T&E policies, including   booking   travel (domestic & international) and monthly reconciliation of business expenses.   Maintains all files and other pertinent correspondence to be   retained .  Exercises good judgment in the retention,   routing   and destruction of data.   Performs all administrative duties including emails,   letters   and other necessary materials.   Maintains personal computer skill levels with current technology used at BD.   Responsible for handling needs and issues that may arise within the department such as   computer rel ated   issues, corporate cards,   maintains   office supplies, etc.     Coordinates orientation schedule, office or cube location, computer/phone set-up for new hires.   Other ad hoc support requests as   necessary   including (but not limited to): requests for assembling or   consolidating   data, occasional note-taker in meetings.   Performs related duties as assigned by management        Minimum Qualifications:   Minimum of a High School Diploma/GED with formal training or equivalent work experience   required . College degree preferred.   Minimum of 7 plus years' experience as an Assistant supporting senior executives in a global organization   required .   A high-level   proficiency   with Microsoft office applications (Outlook, Word,   Excel   and PowerPoint)   required .   Confidentiality is a requirement - this role will have access to highly confidential data (both financial,   organizational   and personal) and this individual must be trusted to   maintain   confidentiality of this information at all times .   Excellent calendar/meeting management   required .   Must be able to project and present a professional image of the executive office        Preferred qualifications, knowledge,   skills   and abilities:   Proficient with SAP and/or Workday, and Concur   Knowledge   with   scheduling domestic and international business travel and accommodations (including