Facilities Coordinator

JLL empowers you to shape a brighter way .   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are looking for a Facilities Coordinator for our Integrated Facilities Management business line. About JLL We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate. If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunities and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

We are seeking an experienced Facilities Coordinator to serve as the face of our office for a leading global consumer goods company. This dynamic role combines front of house duties with facilities management to ensure seamless daily operations and Client satisfaction. The ideal candidate must be ready to resume operations in a demanding environment where multitasking, prioritization, and adaptability are essential to success.

FM Operations Management: Oversees daily service delivery across all facilities service lines in compliance with agreed Service Level Agreements (SLAs). Serves as primary escalation point for all facility-related issues, coordinating resolution with internal and external stakeholders. Conducts regular service reviews and implements continuous improvement initiatives to enhance operational efficiency. Reception & Visitor Management: Manages front desk operations including telephone support, inquiry routing, and message handling to ensure seamless communication. Oversees visitor management operations to ensure professional guest experience and site security compliance. Coordinates mail distribution, package handling, and courier/post services to support efficient workplace operations. Meeting Room & Event Support  Coordinates meeting room bookings and ensures spaces are properly configured for various business requirements. Arranges catering services for internal and external meetings. Supports event logistics including setup coordination, on-site support during events, and post-event cleanup oversight. Administrative Support & Reporting: Provide comprehensive onboarding support for new employees and provisioning of equipment including welcome packages, company vehicles, mobile devices, business cards and meal voucher cards. Process monthly meal card requests through the designated platform. Maintain daily office attendance records. Fleet Management:  Supports all aspects of company car fleet management including vehicle orders, allocation, and lifecycle management. Manages fuel card distribution, toll device coordination, and processes traffic fines in compliance with company policies. Coordinates with fleet management vendors and employees to ensure optimal service delivery and cost efficiency. Maintains accurate fleet records and produces reports on fleet utilization and costs. Mobile Device Management:  Coordinates mobile device procurement, distribution, and lifecycle management for employees. Manages mobile service contracts, SIM card allocation,