Document Controller – Transmission Line, Substation and HVDC

Document Controller – Transmission Line, Substation and HVDC Full-time State/Province: Gujarāt Business Group: DCS Legal Entity: AECOM India Private Limited Business Line: Energy Work Location Model: On-Site Operating Group: International Primary Location: IN - Ahmedabad Metro - 3rd Floor, Ka Company Description At AECOM, we’re delivering a better world. We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive. Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world.

Job Purpose Administer the project document-control system and ensure accurate registration, distribution, retrieval, revision control and preservation of all project correspondence and technical records.

Establish and maintain the Master Document Register and correspondence register. Register incoming and outgoing documents, drawings, reports, RFIs, NCRs, method statements and technical submissions. Verify document numbering, titles, revision status, metadata and distribution requirements. Issue and track document transmittals through the approved DMS/EDMS. Ensure superseded documents are withdrawn and only current approved revisions remain available. Maintain document-review workflows, due dates, overdue lists and review-status dashboards. Coordinate with Client, Consultant, contractors and OEMs for timely submission and return of documents. Maintain controlled records for site instructions, meeting minutes, progress reports, approvals and contractual correspondence. Ensure confidentiality, access control, data integrity, backup and retrieval of project records. Compile quality dossiers, commissioning records, as-built drawings and operation and maintenance manuals. Support periodic document audits and close-out of missing or overdue records. Prepare final indexed electronic and hard-copy handover dossiers. Key Deliverables Master Document Register. Correspondence and transmittal registers. Weekly document-status report. Overdue-document tracker. Revision-control register. Final document handover index and dossier.

Minimum Qualification and Experience Graduate or diploma qualification in a relevant discipline. Minimum 5 years of document-control experience. Experience with MDR, DMS, EDMS and document transmittal systems. Familiarity with engineering, procurement, construction, quality and handover documentation. Good knowledge of Microsoft Office and approved document-management platforms Additional Information The position will be site-based at Khavda or Surat and may require travel between project locations, contractor offices, manufacturing facilities and client offices. The successful candidate will work within a multidisciplinary AECOM Energy team supporting the safe and successful delivery of major HVDC and transmission infrastructure projects. At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.