Analyst - Financial Management

JLL empowers you to shape a brighter way .   Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.    Analyst – Financial Management   JBS Lease Administration Reporting to:

Lead/Assistant Manager Lease Administration Key Stakeholders: Account managers, Hub Leads, Clients and their teams Direct Reports: Nil   What this job involves:   High level of independence Do you work independently without close supervision? We can offer you an exciting role where you can use this passion to enhance your skills and deliver consistent and qualitative Lease Administration Abstraction services for JLL Clients. You will liaise with internal parties to obtain appropriate lease documentation, work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner and escalate issues where required. This may include scope discussions; abstract critical and key information from leases and other contract documentation; abstract information into various lease database systems.   Highest qualitative delivery Cross Check and verify Abstracts and System Data; verify and review System Reports and System Data for Accuracy and Completeness; perform Lease Document Matching and Review for completeness to be able to Abstract; Accurately record Lease Documents information into Master Document Control Log / Document Trackers; Work closely with internal Stakeholders to resolve Document/Abstraction related queries; Review landlord invoices to ensure adherence to lease requirement; prepare area, cost-schedule and events variance reports for validation projects; ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies.   A high degree of independence is required on a day to day basis • Act as the primary contact for interaction with all parties to keep the lease administration database current and accurate • Primary duties and responsibilities include the following: • Liaise with internal parties to obtain appropriate lease documentation • Manage document workf low to ensure team responsibilities are completed in a timely manner • Generate monthly reporting package which includes critical date and po rtfolio summary reporting in a timely and accurate manner • Complete an audit of works completed by JLL's Lease Administration teams • Complete Operational Expense Reconciliation on behalf of our clients and update our Lease Administration system • Work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner • Assist in the transition of new accounts into JLL responsibility. This may include audits and process testing • Obtain and review landlord invoices to ensure adherence to lease requirements • Generate Accounts Payable reporting and prepare invoices for payment • Perform Accounts Receivable reporting • Generate Accounts Receivable reporting and communicate on outstanding payments • Complete all duties with a focus on cost avoidance for our clients • Obtain, track and report on Insurance and Security deposit matters (where applicable) • Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies • Prepare monthly client invoices (where applicable) • Manage ad hoc projects to ensure clear communication on progress and timely completion of all assigned tasks • Training of New staff members