Administrative Assistant

Career Area: Business Services Job Description: Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other.  We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. About Electric Power   Caterpillar's Electric Power Division (EPD) offers integrated solutions, parts, and services to meet the needs of our various commercial and industrial electric power customers. EPD supports a wide range of customer applications across the globe, including providing back-up power to hospitals, providing   emergency power when natural disasters strike, and supporting critical infrastructure for data centers, municipalities, and more. With a rich history of more than 95 years in the electric power business, our team has world-class  expertise  and a proven ability to adapt to changing demands.  We’re  committed to providing sustainable and reliable solutions to our customers. Join our team to help build a better, more sustainable   world for future generations!

Definition   Provides   primary   administrative support and coordination for   the Vice President of Retail Electric Power , with   additional   administrative support for select   Electric Power Division   senior leaders . Serves as the lead administrative support resource for the broader Retail Electric Power Solutions (REPS) team, coordinating priorities, communications, schedules, meetings, travel , and   team operating rhythms to help the organization run effectively and efficiently .

Manage calendars, meeting scheduling, room reservations, technology needs, and follow-up   logistics .   Coordinate   domestic and international travel , including itineraries, accommodations, transportation,   and   changes .   Manage   expenses ,   charge card reconciliation , invoice support, payment   assistance , and related processes .   Welcome and host corporate visitors, including dealers, customers, internal leaders, and external guests .   Coordinate   offsite meetings, leadership sessions, team events, and customer or dealer engagements .   Maintain   office   logistics , supplies,   inventory, equipment coordination, workspace needs,   and materials   distribution .     Degree Requirement   Degree or equivalent experience desired     What You Will Have   Accuracy and Attention to Detail:   Understanding the necessity and value of accuracy; ability to complete tasks with   high levels   of precision.   Accurately gauges the impact and cost of errors, omissions, and oversights.   Utilizes   specific approaches and tools for checking and cross-checking outputs.   Processes limited amounts of detailed information with good accuracy.   Learns from mistakes and applies lessons learned.   Develops and uses checklists to ensure that information goes out error-free.     Collaborating:   Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.   Demonstrates   experience participating in productive collaborative processes.   Under guidance,   initiates   collaborative meetings.   Assists   in communicating shared goals with diverse groups and parties.   Helps promote collaboration across generations, functions, regions, and levels.   Helps solve business problems and meet business goals through collaborative processes.     Effective Communications:   Understanding of effective communication concepts,   tools   and techniques; ability to effectively   transmit , receive, and accurately interpret ideas, information, and needs through the