Operations & Administrative Executive

THE·TEAM is proud to provide representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Our brands and properties group partners with iconic brands and rights holders to turn relevance into revenue through integrated strategy and consulting, creative, live experiences and commercialization. We help clients understand, connect to and inspire global audiences by bringing together brands, properties and talent/creators to build meaningful relationships that drive measurable business outcomes. Shaped by our belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence. For more information, please visit the.team . The   Operations & Admin Executive   is   a cross-function   role and will report into the   Head of Business Operations .   To ensure   smooth, compliant, and efficient functioning of the UAE office s   through oversight of   office   facilities, vendor management, visa coordination, procurement portal monitoring, and administrative /operational   systems. This role   also   supports the Head of Business Operations by managing internal trackers, procurement systems, and documentation processes—while   maintaining   a high level   of professionalism and confidentiality.     Office & Facilities     Support the day-to-day running of the Dubai offices   Front office management, meeting room bookings,   office maintenance, cleanliness, equipment upkeep, and supplies are proactively managed   Coordinate workspace setup, desk moves, pantry restocking, and repair requests with relevant vendors     Administrative & Documentation Support   Maintain organized records of company documentation—licenses, contracts, permits, insurance, and legal   documents   Support business license renewals, tenancy renewals, and insurance compliance.   Act as liaison with UAE authorities and Free Zone entities for company regulatory submissions     Visa Coordination &   Staff   Onboarding Logistics   Manage visa processes for new hires, renewals, and cancellations (employment and dependents)   Track Emirates ID, medicals,   labour   contracts, and ensure   timely   submissions via government portals   Support onboarding setup: workspace, equipment, access cards, ID badges, and induction packs   Ensure offboarding checklists are completed, including asset returns and visa closures.     Vendor & Telecom Coordination   Manage vendor relationships related to courier, catering, Etisalat/DU, and supplies   Assist   with vendor contract reviews, renewals, and expense tracking   Coordinate monthly telecom billing reconciliations with Finance     Budget & Expense Support   Track office-related expenses and support monthly reporting cycles with the Finance team   Efficient use of company ERP (Workday) for basic accounts related tasks like PO raising and invoicing       Internal Tracker & Report Maintenance   Own and   maintain   all internal operational trackers and databases   under the guidance of the Head of Business Operations   Update commercial, compliance, and capacity-related Excel sheets daily, ensuring real-time accuracy   Prepare basic reports and summaries for leadership based on input data and tracker insights   using advanced MS excel skills     Procurement Portal Monitoring & Compliance   P rocurement portals are platforms used by our registered clients to issue and manage:   EOIs (Expressions of Interest), RFQs (Requests for Quotation) and RFPs (Requests for Proposal): Formal invitations to   submit   technical and financial proposals.   They serve as the primary channel for receiving and responding to client procurement opportunities.     Your responsibility:   Log into assigned procurement portals daily   (e.g., SAP Ariba, DCT, ADNOC,   Diriyah   Gate, RC   AlUla ) to   monitor   and action RFQs, RFPs, EOIs, and sponsor-related