Portfolio Administration Coordinator

Job Title Portfolio Administration Coordinator Job Description Summary Responsible for reviewing leased and owned property documents as well as compiling and maintaining critical location data including financial and contractual obligations as part of the lease administration process. This position may be assigned to one or more accounts/clients.

Essential   functions   and   responsibilities   Review, abstract and/or perform quality control data audits of documents including updating and   maintaining   all lease information and data in our technology in formation systems, as   required   Ensure proper document management measures are followed for all leased,   owned   and other associated documents .    Maintain file retrieval/storage, scan documents, and open/distribute mail   Review client invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct   Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and   analyze   all charges for accuracy,   in accordance with   lease documents.   Directly responsible   for dispute resolution with landlord for any identified discrepancies    Responsible for ensuring the financial obligations of our   Clients   is   accurate   and that monthly rents are processed   in a timely manner   Oversee and manage the subtenant process including the recording and collection of monthly rent and the pass-through of invoices and year-end reconciliations   Communicate   frequently   with internal and external partners. Notify client of critical dates, real estate   policies   and procedures, and   assist   with general inquiries   Request and process certificates of insurance as required by the lease document    Review Estoppels and Subordination Non-Disturbance Agreements (SNDA’s) against the lease terms    Regularly exercises good judgment and logic in responding to leased and owned property inquiries from the client   and/ or landlords   Ensure that productive landlord and subtenant relationships are   maintained   in accordance with   the lease and sublease agreements   Establish task priorities and create schedules for portfolio   objectives .    Able to manage multiple projects/priorities in a fast-paced environment   Stay up to date on the latest industry standards and trends           Key Competencies    Customer   Service   Skills   Communication Proficiency (oral and written)   Organization Skills   Analytical Skills   Technical Proficiency   Research   Skills   Detail Oriented   I nterpersonal   S kills   Sense of Urgency     education       High School diploma or GED   required   Bachelor ’ s Degree preferred   in any field;   business,   finance/real estate , accounting   ideal     additional   eligibility   qualifications   Ability to understand, interpret, and abstract complex real estate lease terminology   Working knowledge of   financial terms   Strong   proficiency   with MS Office Suite (MS Word,   Excel   and PowerPoint)     WORK ENVIRONMENT     This job   operates   in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing   cabinets   and fax machines.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.   While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for   75 % of the time; and extend hands and arms in any direction.     aap / eeo   statement   C&W