Senior Management Assistant

We are brand builders who focus our passion and creativity to build Calvin Klein and TOMMY HILFIGER into the most desirable lifestyle brands in the world and at the same time position PVH as one of the best-performing brand groups in our sector. Guided by our values and enabled by our scale and global reach, we are driving fashion forward for good, as one team with one vision and one plan. That’s the Power of Us, that’s the Power of PVH+.       One of PVH’s greatest strengths is our people. Our collective desire is to create a workplace environment where every individual is valued, and every voice is heard, and we are committed to fostering an inclusive and diverse community of associates with a strong sense of belonging. Learn more about Inclusion & Diversity at PVH here .

The role primarily includes supporting the Senior Vice President IT EMEA & Global IT Tommy Hilfiger and the Senior Vice President Infrastructure & Operations as a Senior Management Assistant, providing administrative support, calendar management, preparing presentations, and being an ambassador for the department. The scope also includes basic Communications & Organizational responsibilities such as support with hosting events for the respective Senior Vice President domains, etc. You should enjoy being the main contact, juggling many things at once, and have a “can do” attitude. This role is perfect for someone who enjoys a dynamic and fast-paced environment and loves to be at the center keeping things moving seamlessly.

Include but not limited to: Calendar and Email Management Efficiently manage complex calendars, prioritizing and scheduling meetings and appointments, considering various time zones globally. Proactively identify and highlight important tasks and meetings, ensuring the leaders are promptly reminded. Meeting Support Video conferencing set up. Attend and participate in all team meetings, taking detailed notes, and disseminating information to the team. Collaborate with stakeholders to organize and execute small events, providing on-site support as necessary. Communication and Relationship Building Act as a liaison between the leaders and internal/external stakeholders, maintaining strong professional relationships. Work closely with other management assistants across the business, fostering collaboration and sharing best practices. Travel Planning Coordinate domestic and international travel arrangements for the leaders, including flights, accommodations, and ground transportation. Presentation Support Assist in the creation of basic presentations, gathering input and guidance from the executive, ensuring clarity and professionalism. Expense Management Facilitate timely completion and submission of monthly expenses for the leaders, ensuring accuracy and adherence to company policies. Process expense reports from team members, obtaining approvals from the leaders within one week of receipt. Purchase Orders and Invoices Raise purchase orders and ensure invoices are processed accurately and promptly in applicable systems. Monitor and track invoice approvals, following up with the leaders to ensure timely processing within one week of receipt. The Ideal Candidate Experience: Minimum 3 years of experience as a Management Assistant or similar role, preferably supporting senior-level executives in a fast-paced environment. Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally with stakeholders at all levels. Organization: Exceptional organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously. Tech-Savvy: Proficient in Microsoft Office Suite and calendar management tools. Experience with Concur or similar expense management systems is a plus. Networking: Medium network within the industry, with the ability to build and maintain relationships effectively. Proactive: Self-motivated