Business Operations Co-Ordinator

The Business Operations Co-Ordinator provides critical support to the Business Operations team, ensuring smooth execution of procurement activities, financial governance, contracts administration, and operational reporting. This role is ideal for someone highly organised, detail‑driven, and confident working with multiple stakeholders across procurement, finance, legal, and vendor management. The successful candidate will manage purchase orders, review quotes and contracts, maintain governance standards, and support key reporting and quality assurance processes. The role provides critical support to the Business Operations team, ensuring smooth execution of procurement activities, financial governance, contracts administration, and operational reporting.     Microsoft’s Cloud Operations & Innovation (CO+I) is the engine that powers our cloud services. As a CO+I Critical Environment Support Assistant, you will perform a key role in delivering the core infrastructure and foundational technologies for Microsoft's online services including Bing, Office 365, Xbox, OneDrive, and the Microsoft Azure platform. As a group, CO+I is focused on the personal and professional development of all employees and offers trainings and opportunities including Career Rotation Programs, Diversity & Inclusion trainings and events, and professional certifications. Our infrastructure is comprised of a large global portfolio of more than 200 datacenters in 32 countries and millions of servers. Our foundation is built upon and managed by a team of subject matter experts working to support services for more than 1 billion customers and 20 million businesses in over 90 countries worldwide. With environmental sustainability and optimization at the forefront of our datacenter design and operations, we continue to grow and evolve as we meet the ever-changing business demands that hold Microsoft as a world-class cloud provider.     Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Key responsibilities include:   Purchase Order (PO) Management: - Create, process, and manage Purchase Orders (POs) in alignment with procurement policies. - Track PO lifecycle through to completion, ensuring timely approvals and processing. - Liaise with suppliers and internal teams to resolve PO issues or delays. Contracts Governance & Approval Routing: - Co-ordinate routing of contracts, SOWs, and amendments for internal review and approval across Legal, Procurement, Finance, and Business stakeholders - Ensure all documents follow correct governance workflows and meet compliance requirements - Maintain version control and audit readiness for all contract-related materials Quote & Contract Review: - Review supplier quotes and contracts to extract key details (scope, pricing, terms, renewal dates, deliverables) - Validate alignment between quotes, contract terms, and PO requirements - Identify inconsistencies or risks and escalate to appropriate teams for clarification Reporting & Analytics Support: - Compiling, formatting, and presenting operational and financial reports - Create dashboards, trackers, and performance metrics for suppliers and internal operations Invoice Quality Checks: - Review, validate, and reconcile supplier invoices against POs, quotes, contracts, and delivery status. - Flag inaccuracies and co-ordinate issue resolution with vendors, Finance, and Business stakeholders. Data Tracking & Documentation: - Maintain structured logs and records for PO status, contract approvals, invoice audits, and reporting cycles - Ensure all documentation meets audit requirements and is consistently up‑to‑date