People Operations Specialist

Are you our new People Operations Specialist? Consider these questions: Would you like to be part of a small “People” team in Copenhagen, contributing to a large international organization with ambitious growth plans, having colleagues in Germany (Hamburg), China, Singapore, and USA? Do you have deep experience in Danish payroll and time administration, paired with an eye for detail and a pride in upholding compliance, confidentiality, and integrity? Do you have a strong service mindset and the courage to challenge the status quo? If you can answer ‘Yes’ to these questions, perhaps you are the right person to join our local People team in Copenhagen. We are always ready and willing to help each other and our colleagues with any HR-related topics and we expect you to be ready to do the same! What the job is … For our team in Copenhagen, we are looking for a trusted expert and focal point for all payroll and time-management operations for Satair Copenhagen. In this role, you will ensure seamless monthly data coordination with our third-party payroll provider and handle the daily administration of our time-registration tools. You will drive operational efficiency by managing end-to-end employee lifecycle data within our HR IT systems, act as the local HR procurement delegate, and provide high-quality, reliable ad-hoc support to employees, managers, and HR colleagues - safeguarding compliance and precision at every step. These are the most important tasks in the role: Payroll & Time Expert: Act as the expert and sole focal point for all payroll and time-management-related tasks for Satair Copenhagen, holding overall responsibility for monthly inputs to our third-party payroll provider. Time Administration: Take responsibility for the day-to-day administration of our time-registration tool. Lifecycle Coordination: Coordinate the on- and offboarding of employees in our HR IT systems. HR Procurement Delegate: Act as the procurement delegate for the local HR function, creating purchase orders and vendors in SAP, approving invoices, etc. Mobility & Recruitment Support: Liaise with external providers on international mobilities, visa, and work permit matters, while supporting the team with various recruitment administrative tasks. Process Optimization: Contribute to process improvement and optimization initiatives, bringing your ideas to the table as our in-house expert on payroll and time administration. Ad Hoc Support: Provide high-quality, reliable ad-hoc support to employees, managers, and HR colleagues. Together with your colleagues in the Copenhagen team, you will ensure that the organization is provided with the best and most professional support and a positive experience when they drop into our office or reach out to us. How you will contribute to the team Your educational background is within HR or general administration, which equipped you for roles with HR operational tasks, complex payroll workflows, and system administration. Your Professional Skills include: Danish Payroll Preparation Expertise: Strong experience in Danish Payroll, including a solid understanding of legal and tax requirements. You are comfortable advising employees on working time directives, holidays, flex-time accounts, paternity/maternity leaves, and basic taxation rules.  Provider Experience: Experience working closely with an external payroll provider (e.g., Azets). HR Tech & Systems: Experience working across different HR tools, with proficiency in Excel/Google Sheets. Experience with Google Workspace is a plus. Data Protection: A natural habit of applying the fundamentals of data privacy and data protection principles to your work on a daily basis. Your Personal & Interpersonal Skills: Preferably, you have experience from an international environment. Most importantly, you are fluent in English (our corporate language). Danish language skills are a plus.  It is very important that you are eager to learn, proactive when