Business Support Coordinator

Business Support Coordinator Full-time State/Province: Victoria Business Group: DCS Legal Entity: AECOM Australia Pty Ltd Business Line: B&P - Buildings & Places Work Location Model: Hybrid Operating Group: International Primary Location: AU - Melbourne, VIC - 8 Siddeley Str Company Description No matter where you are in your career, there's a path for you here at AECOM. Come grow with us. Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. Partner with our business leaders locally and throughout Australia and New Zealand and operate in a core team across the region, working with a variety of stakeholders and contribute towards key deliverables. No matter where you are in your career, there's a path for you here at AECOM. Everyone belongs at AECOM We’re committed to diversity, equity, inclusion, and belonging - because great ideas come from diverse perspectives. AECOM is proud to be a Fortune 500 Most Admired Company , a WGEA Employer of Choice for Gender Equality , # Work180 Equitable Workplace Awards 2025 Winner and an AWEI Bronze Tier LGBTQ+ Inclusive Employer .

The Business Support Coordinator provides high-quality office, project and executive-style administrative support to the Buildings & Places team, ensuring smooth day-to-day operations while partnering across the team to support project delivery. How you'll make a difference: Coordinate diaries, meetings, agendas and actions across multiple stakeholders, including travel bookings and event or team planning. Provide project administration support, including meeting minutes, action registers, document control and follow-up on outstanding tasks. Complete LIDP and local reporting, compiling updates from the team and maintaining accurate trackers, logs and project documentation. Coordinate new starter onboarding end-to-end, from welcome communications and induction packs through to IT equipment requests and system access set-up. Provide operational support as delegated, which may include preparing sub-consultant agreements, supporting DOA approvals, and coordinating contracts through CLM.

The qualities that help you thrive: 3+ years' experience in an administrative, project or executive support role, ideally with exposure to project administration or reporting. Strong organisational skills, with the ability to manage competing priorities, switch between tasks and maintain close attention to detail. Confident written and verbal communicator, comfortable engaging and building relationships with stakeholders at all levels. A fast learner who's comfortable picking up new systems and processes, with training provided for tools such as CLM, Workbench and Salesforce. Proactive, adaptable and calm under pressure, with a service-oriented mindset suited to varied, fast-paced admin work.

Why you’ll love working with us Flexible work arrangements, including alternative start/finish times, part-time, job-sharing and hybrid work options Purchase up to 6 weeks additional annual leave per year Flex public holidays – swap Easter or other holidays for ones that suit you better Continuous learning and growth - lunch and learns, professional development courses, financial study assistance, 5 days paid study leave, global career opportunities Ready to push the limits of what’s possible? We welcome applications from individuals of all backgrounds, including those with disabilities, additional health or mental health needs, and/or neurodiverse conditions. If you require any adjustments during the hiring process, please let us know. Applications are reviewed as they come in, and the role may close earlier than expected, so if this opportunity sounds like you, we encourage you to apply as soon as possible. Learn more about life at AECOM: LinkedIn , Facebook , Instagram , X , YouTube - explore our AECOM